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Minute Taking Services
Professional minute takers you can trust
We provide clear, professionally written board meeting minutes within five business days—no follow-ups, formatting issues, or missed details. Trusted by Corporate, Condo, Non-Profit, and Regulatory boards.
Accuracy
Compliance
Quick Turnaround
Our Minute Taking Services and Pricing
BOARD MEETINGS
- Meeting minutes within 5 business days of Board Meetings
- $190 for first 2 hours and $50 for every additional half hour.
- $75 premium for an in person meeting minute taker
ANNUAL MEETINGS
- Meeting minutes within 5 business days of the Annual Meeting
- $275 for first 2 hours and $50 for every additional half hour.
- $75 premium for an in person meeting minute taker
ADDITIONAL SERVICES
- Professional minute taking services for Turnover Meetings, Special Owner's Meeting, Conferences, and Webinars.
- Verbatim or edited transcription services.
- Content writing: articles and blogs on engaging, industry relevant topics.
Meet our Lead Minute Taker
Shane holds a Bachelor's degree in Business Information Systems, works for a leading property management software company and is PMP certified through the Project Management Institute.
He co-founded ON THE RECORD Minutes in 2021 with a commitment to delivering accurate, timely, and well-structured meeting minutes. Since then, he has provided minute taking services for hundreds of clients and acted as an editor for many more, achieving a near 100% client retention rate — a testament to his reliability and the trust he has built.
With a deep understanding of both real estate operations and technology, Shane focuses on making the lives of board members and managers easier—ensuring that every meeting is well-documented, organized, and effortless.
The Competitive Edge with ON THE RECORD Minutes
Professional Meeting Minutes – Delivered Right the First Time
Our experienced, detail-oriented professional minute takers your meeting minutes are accurate, compliant, and ready for immediate use. Every document reflects our commitment to precision and quality the first time — no revisions required.
Fast, Reliable Turnaround
Board meeting minutes are more than an archive - they're a guideline for progress. We commit to delivering your detailed meeting minutes within 5 business days.
Transparent Pricing - No Hidden Fees
We believe in simplicity. ON THE RECORD Minutes offers flat-rate minute-taking services with no surprise fees or added costs, so you know exactly what to expect.
Confidential & Secure
We treat your board meeting materials with the highest level of confidentiality. All minutes are prepared by professional, NDA bound human minute takers, and never outsourced. Files are stored on encrypted servers, deleted after completion, and delivered securely via password-protected transfer.
Industries We Serve
Life Sciences and Biotech
In the fast-paced world of life sciences and biotechnology, precise meeting minutes are essential. From clinical trial oversight to grant proposal reviews, our professional minute takers document every detail, ensuring nothing is missed in academic and institutional discussions.
Real Estate and Finance
Whether managing REIT meetings or co-op documentation, accurate records are key to success. Our professional minute takers capture the crucial points of AGMs and special general meetings, providing seamless support for financial planning and property management.
Technology and Innovation
Innovation thrives on clear communication. From tech startup board meetings to cybersecurity discussions, our minute taking services ensure detailed, actionable records. Let our professional minute takers help streamline product scrums and IT governance sessions.
Corporate Governance
Strategic decisions demand precise documentation. Skilled in board meetings and compliance reviews, our minute takers craft thorough meeting minutes, supporting executive teams through mergers, acquisitions, and risk management planning.
Condominiums & HOAs
Condominium board meetings, AGMs, and special sessions benefit from professional records. Our professional minute takers ensure every decision in the condo and HOA sectors is accurately captured for effective governance and Condo Act requirements.
Healthcare & Regulatory
We support regulatory and health sector boards with compliant, secure documents. Our professional human minute takers are experienced in sensitive topics and complex board structures.
Elevate Your Meetings with the Best Minute Taking Company in North America
Contact Info
- (437) 747 4803
- info@OTRminutes.com
- 20 Bloor Street East, PO Box 75014, Toronto, ON M4W 3T3